If you are a business owner, Asana is a lifesaver. I even know people who use it even to manage their families and personal lives, it is that good.
If you have never heard of Asana, Asana is a free task management tool that can be used for yourself or your entire team. You can create categories for different teams, different projects, and even different tasks with their due dates.
Here are a few of the features that we see necessary for business:
You can have many different projects running and assign who is on which team. If someone does not have Asana yet, no problem. Send them an invite and they will be added to their proper project. Your teams will only need to see due dates and keep track of what is in their specific projects that they are added into. This keeps communication clear.
Creating projects within the team is important. You may have multiple projects occurring at one time. This can allow you to keep track of those individually and make sure that nothing falls through the cracks.
Once a project is created, you can easily assign tasks to different individuals. You will be able to have clear directions, links, or downloads in the information for everything that they need to complete this task. The due date will be set and it becomes clear as to when everything needs to be done!
The great thing is, individuals can also assign themselves other tasks if needed, so they can use this as a tool to keep track of their work as well.
When you have created the task, you will assign it to yourself or members of your team to complete. If you do not have an individual to complete the task yet, you can also leave that portion blank. The assigned person will receive a notification of this job with all of the details for them. When they mark the task complete, you will also receive a notification so that you know things are being done.
There is a great app that sends you alerts of new tasks, upcoming due dates, and if you would like, when tasks are completed by others.
Instead of having a bunch of emails back and forth asking about the project, you can communicate right within the task. This keeps all information in one place and does not allow items to be lost in your email inbox.
You can see that there are different types of layouts for the tasks. Not everyone likes to organize information in the same way so this allows you to choose.
You can have a list view like the one below.
Below is the board view of different tasks.
You can switch to a timeline or calendar view as well to fully see the big picture of how progress of your work is going.
Some people will use a project to organize information as well. We have seen teams have an address project with tasks of all of their clients and their mailing information. Others use this to keep track of team members’ birthdays. You can invite only yourself to see certain boards where you want to store information or just a select group of individuals who need access to that information. You can get as creative as you would like with this.
If you have team members on your team, we think that yes, this is an incredible tool to try to incorporate to keep everyone in clear communication. As your team grows, you need a place that is quick, easy, collaborative, and organized. Asana is serving as your to do list, your calendar, your communication with your teams, and even as a place to submit final work.
Even if you are not a part of a team yet, you can use this for your own work to keep track of many items and to keep you on pace.
Asana is free. Sign up and give it a try and see if it helps to streamline your workflow as much as it does for us! If you have any questions about Asana or how we use it in unique ways, we are always here so feel free to reach out at www.highflierpowerhouse.com/contact.